On-Site Meeting and Event Management

On-Site Meeting and Event Management

We offer staffing and services in all 50 states, including all United States holdings, and in 112 countries. Our meeting and events staff is built of industry professionals with a minimum of 3 years experience and knowledge. Many staff members are industry certified with even more years of experience.

We offer quick turnarounds for those last-minutes issues and staffing requirements. We are your planning and delivery system and can meet any of your requirements anywhere in the world. We cross the Ts, dot the Is, and act as a representative of your company in a seamless professional manner.

We get it right for you, the first time, every time. We fully understand the demands of your position, and we can set you at ease when our professionals are on site, prepared to meet and exceed all expectations.

We offer:

  • Site Selection
  • Meeting Logistics
  • Full Management of Meeting/Events/Incentives
  • Room Set-Up
  • On-Site Registration
  • Food and Beverage Management
  • Audience Response Systems
  • Signage Printing and Placement
  • On-Line Registration
  • Rooming Lists
  • Full AV Services
  • Printed Materials Development and implementation
  • City Wide Programs

Our expert staff can coordinate room drops at one or multiple hotels, or on-site delivery of special items for VIP attendees. We can handle all your transportation requirements, air, train, cruise, motor coach, luxury coach, limo and stretch limo, and even private jet service.

Meeting and Event Site Selection

The Great Escapes, ETC Difference

Where you hold your Incentive/Meeting/Conference is extremely important to an event success. It needs to entice attendees and provide the right facilities to meet your standards, meeting space requirements, agenda and budget.

As an expert in both domestic and international conference management, Great Escapes, ETC can help you select the perfect location for your next conference. With relationships around the globe and extensive experience working with hotels, convention centers and venues of all sizes, our culturally savvy team knows how to find just the right location to fit your goals, objectives and resources. They’ll scrutinize locations, negotiate contract terms, interface with property managers and record all site selection activities in a central database to aid future planning. Every possible detail is covered to minimize your risks, save you money and ensure you receive the high quality service that will make your conference venue receive rave reviews.

Our Site Selection Includes:

• Historical analysis
• Custom RFP and site review
• Site visit with client
• Contract negotiation

The Benefits of Our Global Site Selection

We’ve helped organizations select conference sites around the globe for groups of all sizes. Our extensive site selection expertise can help you:

• Negotiate the best terms, cutoff dates and rates for your hotels, equipment and venues
• Maximize budgets and minimize unforeseen expenses
• Protect your organization with contract language that mitigates potential exposure
• Match the right venue, location and service offering to your unique meeting requirements
• Centralize information in one database for easy tracking, reporting, evaluation and planning
• Bridge language and cultural barriers
• Gain the best ROI on your event

Audio Visual Services

We have AV service available for all your needs. Whether you need to set up a meeting with 5 attendees where all you need is a laptop, projector and a screen, or an outside event for 1000 attendees with a band, staging and lights, we can meet and exceed all your requirements. One call gets it all.

Are you looking for that unique and special program to reward an employee? We have some of the most interesting programs and activities in the world. Enjoy hot air ballooning across the Napa Valley or the Vineyards of Tuscany, mountain climbing in the rain forests of Mexico, nature adventure through the rain forest in Puerto Rico, cruising off the Almafi or French Riviera Coast on a luxury yacht. We can offer any type of adventure you can dream up for your top level award winner. Challenge us to come up with the perfect reward and we will deliver every time!